Greece is one of the most popular destinations for freelancers to work and live due to many advantageous reasons such as location, culture of city and affordable living options for freelancers.
Invoicing can be challenging for freelancers. For many freelancers and independent contractors in Greece, invoicing also can be a struggle when operating without a registered company.
This struggle can lead to some important questions such as billing, payments management and tax compliant invoices creation. Fortunately, platforms like Ruul provide a solution that enables freelancers to invoice clients seamlessly in Greece and beyond, without needing to establish a business entity.
Understanding the Invoicing in Greece
Freelancers can issue invoices in Greece without owning a registered business. This method is known as self employed professionals. "αυτοαπασχολούμενος"
This way, they must obtain a tax identification number (ΑΦΜ) and register with the tax office.
Freelancers are responsible for income tax in Greece which is 9% to 44% up to their annual income. Those who exceed €10,000 annually need to register for VAT as well. Also, Social security contributions to EFKA are approximately 20.2% of declared income.
Invoices must include the freelancer’s full name, tax ID (ΑΦΜ), address, client details, a unique invoice number, date, description of services provided, the total amount (with VAT stated if applicable), and payment terms. Freelancers can use online tools or templates to create professional invoices while ensuring compliance with tax regulations.
Keeping accurate income records with expenses and VAT is extremely important to avoid any kind of penalty and staying the safe side of the law.
Maintaining accurate records of income, expenses, and VAT is essential to avoid penalties and manage tax obligations effectively.
Ruul is a great solution for this matter. It offers ready invoice templates that freelancers can use and issue to their clients in Greece, also manage billings and get paid easily through Ruul’s secure options.
Steps to Invoicing Without a Company
- Sign Up with Ruul: Create an account on Ruul to begin offering your services without needing a registered business. Ruul’s platform is user-friendly, designed to onboard freelancers quickly.
- Set Up Your Client and Project Details: Once registered, you can start creating project proposals and agreements with your clients directly through Ruul. All client and project details can be securely managed in one place.
- Create Invoice: Simply, add the details of your invoice for your services, such as pricing, your full information details and client information and that’s all, your invoice will be ready to send to your client.
- Send a Payment Link: If the payment method is activated, When it’s time to invoice a client, Ruul enables freelancers to send a payment link. This is particularly useful for clients who prefer an easy payment method without needing to sign up.
- Receive Payment and Payout: Ruul handles payment collection, and freelancers receive the funds in their preferred account in just one business day. With Ruul’s global invoicing system, Greek freelancers have an efficient way to manage payments and receive money promptly, cutting out the usual delays of cross-border transactions.
- Simplified Sales Tax and Compliance Management: Ruul’s Merchant of Record service takes care of sales tax and compliance requirements on every transaction, making it easy for freelancers to focus on their work rather than complex legalities.
How Ruul Simplifies Invoicing
Ruul operates as a Merchant of Record (MoR), allowing freelancers to sell services to clients in over 190 countries without needing to register a business. By partnering with Ruul, Greek freelancers can offer digital services worldwide, ensuring compliance and efficient payment processing without the need for a legal business entity. Here’s how Ruul makes the process easy:
- Onboarding Clients and Handling Compliance: Ruul manages the onboarding of clients, handling all necessary invoicing and payment collection processes. As the legal entity responsible for the sale, Ruul ensures that freelancers don’t have to worry about regulatory compliance issues when working with clients worldwide.
- Streamlined Invoicing with Global Standards: This is especially useful for freelancers working with clients in various regions. Ruul allows freelancers to handle invoices with global standards in 190 countries.
- Multiple Payment Options: Ruul offers multiple payment options, including credit cards, allowing clients to pay freelancers quickly and efficiently. Freelancers can receive their payouts within one business day in their preferred account, ensuring cash flow without delays.
For instance, many freelance developers find that Ruul’s invoicing solution saves them time and streamlines their business operations by offering automated invoicing and diverse payment options.
Why Ruul is the Best Option for Freelancers
Greece is a growing gig economy and with this reason it attracts new freelancers regularly. Freelancers need reliable solutions to operate internationally without legal complications. Ruul provides this flexibility with key advantages:
- Reduced Paperwork: Ruul handles all sales tax and compliance, allowing freelancers to save time and avoid unnecessary administrative work.
- Compliance in Over 190 Countries: Ruul’s invoicing system is designed to meet the compliance standards of numerous countries, ensuring that freelancers can work with clients worldwide with ease.
- Flexible Payment Options: Freelancers can offer various payment methods to clients, including cryptocurrency payouts and credit card payments, making it easier to secure payments from international clients.
- Transparent Payment Processing: Unlike some other invoicing services, Ruul provides clear and transparent payment timelines, allowing freelancers to receive payments within one business day. This is a significant advantage for freelancers who rely on consistent income for their daily expenses.
Additional Benefits of Using Ruul
- No Need to Establish a Business: Ruul’s service eliminates the need for freelancers to register a company or go through complicated legal processes. This is particularly helpful in Greece, where setting up a business can be costly and time-intensive.
- Efficient Invoicing for Various Freelance Gigs: From freelance gigs in Spain to tech projects in the UK, Ruul provides an adaptable platform for freelancers across different industries. This flexibility is invaluable, as freelancers can expand their client base without worrying about the legalities of cross-border invoicing.
- Easy Tracking and Management: Ruul’s dashboard enables freelancers to monitor their invoices, track payments, and manage client information all in one place, allowing for an organized and professional operation.
In addition to invoicing, Ruul offers guidance on freelance developers’ pricing strategies. This resource is invaluable for freelancers who may not have a registered business but still want to optimize their income. With Ruul, freelancers can price competitively while ensuring they have the support to invoice and collect payments seamlessly.
In summary, for freelancers in Greece looking to expand their client base and invoice internationally, Ruul offers a comprehensive solution that removes the need to establish a business entity. By acting as the Merchant of Record, Ruul ensures compliance, handles invoicing, and processes payments efficiently. This allows freelancers to focus on delivering high-quality services to their clients without getting lost by complex regulations.
