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Free Photography Invoice Template

An invoice template for photographers: the session, the edited images and the usage rights your client pays for, on one page.

  • Free
  • No sign-up
  • Word, Excel and PDF
Photography invoice template, filled in with a sample
Fill it in online

The free invoice generator adds up the totals and gives you a PDF or a live link to send.

What to include on a photography invoice

  • Your details Your name or studio, your address and email.

  • Your client's details Who you photographed for: their name, company, address and email.

  • Invoice number and dates A number you haven't used before, the invoice date and the due date.

  • The session The date and length of the shoot, and your session fee.

  • Edited images How many you deliver and the price of each, or one price for the set.

  • Usage rights Where your client may use the images and for how long, like web and social for a year.

  • Travel and extras Travel, rush editing or prints, each on its own line.

  • How to pay you Your bank details or a payment link, so your client can pay without asking.

How to make a photography invoice

  1. Download the template for Word, Excel or PDF, or fill it in online.

  2. Fill in your details and your client's, the invoice number and the dates.

  3. Add the session, the edited images and the usage rights, one line each, then travel or extras.

  4. In the note, say where your client may use the images and for how long.

  5. Check the amount due and your payment details, save the invoice as a PDF and send it to your client.

Questions

Should usage rights go on a photography invoice?

Yes. Say where your client may use the images, for how long, and what costs extra, like print or ads. Then the invoice shows what they paid for.

How do I ask for a deposit?

Send a proforma invoice for a share of the fee before the shoot; the proforma invoice template is made for it. On the final invoice, take off the deposit, so your client pays the balance.

When should I send a photography invoice?

When you deliver the edited images, with a due date such as 14 days later. If your client paid a deposit, the invoice asks for what's left.

Can I invoice a client without a registered company?

Yes. Ruul becomes the legal counterparty on the invoice, so you can invoice clients in 190 countries without a company of your own.

How do I get paid for an invoice?

Put your bank details in the template's payment section, or let your client pay online by card or bank transfer and get paid through Ruul: you receive your payout within 1 business day after your client pays.

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