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Free Contractor Invoice Template

An invoice template for contractors: a monthly fee or hours, your tax ID and your payment terms on one page.

  • Free
  • No sign-up
  • Word, Excel and PDF
Contractor invoice template, filled in with a sample
Fill it in online

The free invoice generator adds up the totals and gives you a PDF or a live link to send.

What to include on a contractor invoice

  • Your details Your name or business name, address and email. Add your tax ID if your client asks for it.

  • Your client's details Your client's name, company, address and email.

  • Invoice number and dates A number you haven't used before, the invoice date and the due date.

  • The period of the work The month or the dates the invoice covers, so it matches your contract.

  • Your fee A monthly fee, or your hours times your hourly rate, one line each.

  • Payment terms When the invoice is due, like Net 30: 30 days after the invoice date.

  • How to pay you Your bank details or a payment link, so your client can pay without asking.

How to make a contractor invoice

  1. Download the template for Word, Excel or PDF, or fill it in online.

  2. Fill in your details and your client's, the invoice number, the invoice date and your payment terms.

  3. Describe the work for the period on the first line, like "Development services, October".

  4. Add extra hours or other work below it, each with a quantity and a price.

  5. Check the amount due and your payment details, save the invoice as a PDF and send it to your client.

Questions

Is there a special invoice for 1099 work?

No, a regular invoice like this one works. Your client may ask you for a Form W-9 when you start, and report what they paid you on Form 1099-NEC after the year ends. Keep a copy of every invoice you send to stay ready for tax time.

Should I put my Social Security number on an invoice?

You don't have to. If your client needs a tax ID, an EIN can take its place: the IRS issues one for free, and it keeps your Social Security number off the paperwork you send.

When should I send a contractor invoice?

When your contract says: often at the end of each month, or when you finish a milestone. Send it on the same day each month, so your client knows when to expect it.

Can I invoice a client without a registered company?

Yes. Ruul becomes the legal counterparty on the invoice, so you can invoice clients in 190 countries without a company of your own.

How do I get paid for an invoice?

Put your bank details in the template's payment section, or let your client pay online by card or bank transfer and get paid through Ruul: you receive your payout within 1 business day after your client pays.

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